7 Recognized Techniques to Write Emails That Get a Response


Email to Get a Response

Unquestionably, we’re all different, but in many cases, our brains react in similar ways like our physiological behaviors and thinking on some specific point. By seeing and understanding these refinements you may improve in your creative approaches to motivate others and take a preferred route of movement or plan of action, like a reply to many of your accurately written emails.

There are seven effective psychological rules that will help to in getting a response to your emails back from busy recipients.

Social Proof:

As you heard “old is gold” so let me tell you that one of the oldest and smartest tricks is social pressure. Email open and reply rates depend on this trick because we often take cues from other people when the point of decision making came. If you are sending an email to multiple people, and want the higher rate of response it will effect to mention the other stakeholders of the company in that email.

What we meant by this:

If your recipient sees that his colleagues agree on your idea or giving a positive response to your idea he will try to think about it and will give you some of his time. By understanding, this point following email template could be effective for getting replies.

Try to Provide A Reason:

A social psychologist at Harvard performed a study and provide the results that when a word “because” was used, the people were more agree or well prepared to reply. Even sometimes the reason the apparently nonsensical, (like “Can I use the pencil first because I need to write a sentence”), almost 93% people confirmed.

What we meant by this:

Whenever you want to ask for a favor from anyone, you should provide a reason because it can make your request more successful. Now just think about one thing, in today’s world you are asking some unknown person to open and respond to your email from their busy schedule, isn’t it a favor? If it, then proves it in your emails by providing them a simple and logical reason.

Throw In The Frog:

You are working with someone for days and weeks but they’re MIA, not responding to you on phone calls or emails what will you do next?

You should throw in the frog.

An experiment was done by O’Quinn and Aronoff, in which the participants were assigned to the roles of “buyer” and “seller” and asked them to discuss the price of a painting. The half seller was instructed to us a specific line “my final offer is $_ …and I’ll throw in a pet frog.” This led to smiles, relaxation, and improved compliance and the buyers approve to pay considerably more money than before (without frog joke).

What we meant by this:

Humor always shortest the distance between two people” when you make someone smile, they feel relax. Let’s check and example to break the ice and get your replies.

Pick Your Numbers Intelligently:

Let us share some tips that would increase the chance to open your email and keep them attentive to respond to you.

  • Add digit is the subject line:

Numbers written in digits could be easily get noticed in a crowded inbox, therefore, try to use numbers in digits instead of in words. And use these digits in subject line figure will increase the recipient’s interest in your email message.

  • Use statistics:

In your email try to use statistic data, it will increase its credibility.

  • Always Remember:

Don’t ever forget that three is a magical word

It is proved in different studies that “power of three” is an important truth.

So try to follow the rule and write your email with the breakup of three short paragraph as well as you may offer three promotional proposals and three different times for the meeting.

Keep It Short & Simple:

Shakespeare said “Brevity is the soul of wit”, it could be used for effective emails. The result of several types of research has proved that the result of short emails is quick.

What we meant by this:

It simply means write short and comprehensive emails, don’t waste recipient’s time. Use proper space, bullets, and numbers to make the appearance easy for understanding. 140 characters like twitter are enough and ideal for conveying your message efficiently.

Use Recipient’s Name More Than Once:

According to Dale Carnegie: “Remember that a person’s name is, to that person, the sweetest and most important sound in any language”

This is a fact that is explained by the people at Copyblogger, “Few things light us up quite like seeing our own names in print or on the screen, and our names are intrinsically tied to our self-perception and make up a massive part of our identity. No surprise then, that we become more engaged and even more trusting of a message in which our name appears.”

What we meant by this:

Try to gain their attention by placing their name in the subject line like, “Hi Ali, it’s Imran from AirTrack.” And in the closing mention their name like “Thanks Ali for your time, Imran”.

Be Specific:

A psychologist Robert Sutton gather results after a research that people are ready to help you if they got clear directions or instructions about their contribution. Another research of Carnegie Mellon says that people like to respond to the emails that are easy to answer instead of the complex ones.

What we meant by this:

If you are ending your emails with open-ended statements like “Let me know about the best timing of your availability” or “let me know what work suits you?” then let me tell you that you should try to change it a bit because it is not good to take their time to make decision for both of you.

Your email should be ended with a pointed call to action. Interested or hold off? Purchase or not purchase?


We have discussed all seven ways that will surely help you out in getting back replies from your recipients. If you are not doing this thing then you must change your email strategy it will help you out in getting a response.